• To represent Kanata Theatre at outside
functions when the
President is unavailable.
• To ensure that all productions have a Producer or Production
Manager.
• To provide refreshments for General Meetings.
• To assume other duties at the request of the President.
Secretary
Responsibilities include:
• To act as recording secretary at all meetings of the Board of
Directors and Members of Kanata Theatre and to take the
minutes of all those meetings.
• To keep a permanent record of the bylaws, minutes and all
proceedings of the corporation.
• To circulate all minutes to the members of the Board promptly
after the meetings to which they relate and to post a
copy of
all such minutes in the Ron Maslin Playhouse.
• To give notice of meetings of the Board and Membership as
required by the by-laws.
• Has custody of the corporate seal of the corporation.
• To complete and file periodic information returns, other than
financial returns, required by any government
authority.
• To act as correspondence secretary and to maintain a file of
incoming and outgoing correspondence.
• To attend to the sending of memorial cards, flowers and other
tributes.
Treasurer
The Treasurer keeps track of the assets and obligations of
Kanata
Theatre, manages payments and receipts, and keeps required
financial records. Policy decisions, such as the decision to go
ahead with a major extension, or host the EODL festival, are made
by the Executive as a whole, but it is the Treasurer who determines
feasibility and predicts financial consequences, and advises the
executive accordingly.
You don’t have to be an accountant, to be treasurer. You do
need
to be familiar with computers and spreadsheets, and basic
accounting practice. And you need to work at it. The job does
require a few hours a week on average, rather more at the busiest
times like year-end.
